RTV Non-Conforming Material
This is a quick form you can use to track and return goods you may have received for general Engineering supply stock. In some companies, the Component Engineer is authorized by Purchasing to buy Engineering stock for prototype and early development builds. This is frequently the case if Engineering has their own stockroom but does not have an individual from Purchasing assigned to make Engineering buys. The parts come directly to the Component Engineer from Receiving so that stock is not confused for production inventory thus burdening inventory cost with “non-inventory” items. Consequently, the CE will be the first to see the contents of the order and may discover damaged or incorrectly “picked” parts from the supplier. The packing slip should be noted as such and a copy of the packing slip sent to accounting with the attached Non-conforming Material RTV Form. “RTV” means Return to Vendor. This way, accounting will not include the invoice in their active Accounts Payable file. The Component Engineer will also send a copy of the packing slip and Non-conforming Material form to the contact person from the supplier and give him or her the option to replace the parts or to issue a credit request to their Accounts Receivable department. The CE will keep a copy of both the form and the packing slip as well to help resolve any accounting disputes that may arise. Please read the note I included on the bottom of the form for instructions on additional applications.